FSBO Guide - Authorify

Projects for graphic designers can be especially time-consuming. That means significant downtime if they have to await your feedback or instructions. You may have some assistants who would be likely to clock out in that situation and end up not working the full 40-hour week. Because you’ve agreed to pay them for 40 hours, and they’re relying on that money for their families, it is in everyone’s best interest that you keep them busy with plenty of tasks. ● Tracking Assistants’ Hours I use Time Doctor software for managing people who work for me. I like them to go to timedoctor.com and track their hours. I don’t always use this site for everyone, but I do for most. Time Doctor is simple. All the assistant has to do is log in and then clock in and out at the appropriate times. This software is similar to other time monitors but has the added feature of taking screenshots of the employee’s computer. Time Doctor takes screenshots at random times, between three and seven minutes. Using these screenshots, you can monitor the productivity of your virtual assistant. Please note that I actually don’t use this software for micromanaging people. I just use it to make sure they are clocking in and out regularly and to try to keep them honest. In rare cases, potential employees have been resistant to using the software, although most people are willing to use it. In my experience, people who resist using the software are people I don’t want to work with anyway. I now have a clear rule that, if they won’t use Time Doctor, I will not work with them, even if I have already offered them the job. There are a few settings in Time Doctor that you want to use to your advantage. The most important setting is the one that prevents employees from editing their timesheets without your approval. I think it’s obvious why this is ideal. Someone could try to work off the clock and then log in 40 hours of edited time, with no screenshots provided. This is a way for them to beat the system and you should not allow it. ● Sharing Documents You must also decide how you are going to share information with your virtual assistant. We use Google Drive in most cases. But if you have some large videos or other large documents that you need to share, Dropbox can be helpful too.