update the seller on current marketing efforts, and they can do all of the marketing necessary for the listing. They can then set up open houses. Assistants can submit all the paperwork to your broker to make sure your file is in compliance, then enter all of your contact data, the client’s contact information, and other relevant information into the database. Further, they can order the house title and send the title company all the information required to coordinate the closing. They can help you prepare for listing appointments. For example, VAs can put together all the information in your pre-listing packet, listing agreement, and disclosures. You might have them pull some comps, then tell you what comps they think could be used for a Comparative Market Analysis (CMA). You can put the CMA together, but they can do most of the research to make the CMA process faster and smoother. They can also dig up old information on a seller. Perhaps you didn’t realize that the seller had the house on the market two years ago, at a much lower price than what they’re selling it for now, and Virtual assistants can help you with all aspects of closing coordination. In all likelihood, the most important thing they can do is call the lender weekly to get an update on the loan and forward you that update so you can keep track of the process. Assistants can also get codes for surveys. Once you pick a certain surveyor, they can send the quote and the survey order to the sellers for their signatures. They can schedule the closing time. They can also coordinate closing times with all the different parties to ensure it will work for everybody. They can answer questions for the lenders, and sometimes, they can be aggressive with chasing down answers and solutions for lenders whenever they hit a brick wall. A closing coordinator can push the entire transaction forward, and not wait around for a single person to get this information back to somebody else. A closing coordinator can also get information on repairs. They can find quotes for repairs that need to be done. you can gauge the seller’s motivation using that information. Task #8: Serve as Closing Coordinator
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